2012 Pavilions
| Participation FAQs |
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Q. I’m from a community not currently represented at the Winter Festival, how does my group get involved? A. Designated representatives must attend either September or October’s meeting to show the group’s intention in participating in the festival.
If more than one group from the country of origin express interest in organizing a pavilion, both groups will be required to make a presentations to the Winter Festival Committee. Following the presentations, the Committee votes on which group will represent the country. The Committee’s decision is final.
*All pavilions must be solely run by a volunteer group that controls the operation of the pavilion.
Q. What factors should we consider before signing up to do a pavilion?
Q. Who should represent your pavilion? A. It is advisable to designate three (3) representatives in case one cannot make it to the meetings. A minimum of two (2) representatives must be available to attend the meetings. These representatives will be a part of the Winter Festival Committee.
The two (2) main pavilion representatives must be of the nationality of origin or have an ethnic family background of the country they are representing. Either one of these two main representatives will be the spokesperson during the meetings.
Q. What sort of meeting schedule is expected of the Winter Festival participants? A. There are approximately eleven (11) scheduled meetings for the Winter Festival Committee. These meetings occur between August through February (prior to the festival). The meetings are usually held at City Hall at 7:00pm.
A final wrap-up meeting is held after the event at a local restaurant.
Each pavilion is responsible for holding their own pavilion meetings outside of the Winter Festival Committee meetings.
The Executive Committee meets on a needs basis and is separate from the Winter Festival Committee.
Q. Is there any financial support for the pavilions? A. Yes. Each participating pavilion will receive a $1000 subsidy from the City of Brandon. First time pavilions will receive $2,000, $1,500 the second year and $1000 each year thereafter. Pavilions are required to submit an accounting of how the City of Brandon subsidy was spent by March 15th of each year.
Pavilions are expected to fundraise and solicit sponsors to help manage the costs of operating their pavilion.
The Winter Festival is not responsible for any outstanding debts incurred by individual pavilions
Each pavilion is responsible for clearing off their outstanding debt by June 30th of each year in order to be allowed to participate in the next year’s festival.
Q. Is there any help available to help us find volunteers? A. Each year the Winter Festival Committee will put out a general call for volunteers through the City of Brandon. Volunteers can select which pavilion they would like to work at on their application. Otherwise volunteer names are divided on a first come, first need basis.
Each Pavilion is expected to ensure that they have sufficient volunteers to operate all areas of their pavilion over the three day festival. See volunteer hints and tips.
Q. How do we find a pavilion location? A. It is up to each pavilion to scout and secure their location for the festival. We have compiled a list of potential sites throughout the city. This list in not inclusive, please extend your search beyond this list.
Things to keep in mind when booking a venue:
Q. What are the hours of the Lieutenant Governor’s Winter Festival? A. All pavilions must follow the minimum pavilion hours:
*It is at the discretion of the individual pavilions if they would like to stay open beyond the minimum hours.
Opening ceremonies are held on the Thursday at 6:00pm at City Hall. Pavilions take turns in hosting the opening ceremonies. The Lieutenant Governor is present. Catered cultural food samplings are also available.
Q. Can we get our Food Safe Training and “It’s Good Business” alcohol serving license through the Winter Festival? A. The Executive Committee will inform participating pavilions of any training opportunities that arise. Otherwise, individual groups are encouraged to complete the training elsewhere.
Food Safe – Assiniboine Community College
“It’s Good Business” / Serving it Safe - http://www.servingitsafe.ca/index.asp
Q. What is the Global Village Pavilion? A. The Global Village Pavilion provides small groups to participate in the festival without the human and financial resources required to operate an independent pavilion. The focus on the Global Village is displays and entertainment.
The Global Village is also the perfect starting point for groups who are interested in an independent pavilion in the future, but would like to experience the festival on a smaller scale and learn the process and expectations of being involved on a larger scale.
Q. What is the festival Ambassador Program? A. Each pavilion can designate two official ambassadors to represent their pavilion during the festival. The designated ambassadors will attend the opening ceremonies.
Who are ambassadors? Ambassadors can be designated for the entire festival. When visiting other pavilions, both ambassadors can attend or one (1) can attend with a companion.
(A companion is one of ANY VOLUNTEER from your pavilion. He or she can be a husband, wife, child or friend.)
Ambassador visits – ambassadors can visit the other pavilions during the festival. However, each pavilion can only be visited once. Ambassadors enjoy special treatment when visiting the other pavilions. When an ambassador visits another pavilion they will be met by a greeter at the door and led to the VIP table (no waiting in line!) The ambassadors will be offered food and drink at no cost and will be introduced to the audience and members of the pavilion from the stage. Being an ambassador is an extremely rewarding experience.
Example: two official ambassadors from your pavilion are designated to visit the Chinese Pavilion. They attend together at the same time, and both must wear a costume and a sash.
Example: one ambassador with a companion is designated to visit the German Pavilion. Both must fashion the designated dress code. Only the official ambassador must wear a sash.
Ambassador dress code – official ambassadors and companions MUST wear the NATIONAL TRADITIONAL COSTUME ATTIRE. Official ambassadors must also wear an official sash. (Companions of the official ambassador must also dress according to the dress code but will not wear a sash).
Q. What kind of other support does the Winter Festival Executive Committee offer to pavilion organizers?
Q. What requirements does Manitoba Public Health have of Pavilions?
Q. What requirements does the Brandon Fire Department have of Pavilions?
Q. What requirements does the Manitoba Liquor Commission have of Pavilions?
ResourcesBrandon Fire Department Special Events Floor Plan Requirements
Manitoba Public Health Special Events Sanitation Guidelines
Manitoba Liquor Commission Manitoba Liquor Control Commission |
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